Education Program - SIIM 2018
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SIIM 2018 Annual Meeting, May 31 - June 2, 2018

Preparing for a Successful RFP and Contract with Vendors

Thursday, May 31 | 9:45 am – 10:45 am
Annapolis 1
Roundtable Session

CIIP Education

If you work in imaging or IT, sooner or later, you will be involved in a Request for Proposal (RFP) project, as a contributor or leader. These multi-faceted initiatives require careful preparation, meticulous process definition, and clear communication to succeed. And they are often conducted with a sense of urgency, have high visibility among leadership, and the tasks required need to be completed on top of the routine activities of your "day job".

Once a Vendor of Choice (VOC) is selected, a contract agreement with that vendor must be negotiated and signed. This typically involves the clear definition of application scope, a statement of work, roles and responsibilities, obligations, pricing terms, solution delivery, Acceptance Testing, and Service Level Agreement (SLA) measures and commitments, among other items. While Procurement and Legal staff often lead this task, imaging informatics professionals are often asked to review or contribute to the contract language - particularly in the requirements, Acceptance Testing and SLA areas.

In this session, participants will share their experiences in what worked and what didn't work so well in their organizations as they conducted RFPs and entered into contracts with vendors.


  1. Discuss how to prepare for and conduct a Request for Proposal (RFP) to select a system.
  2. Describe how to evaluate RFP responses from vendors.
  3. Understand how to participate in constructive contract negotiations with a vendor.



Donald K. Dennison, FSIIM

Donald K. Dennison, FSIIM
President, Don K. Dennison Solutions Inc.
Session Co-Chair

Steve G. Langer, PhD, CIIP

Steve G. Langer, PhD, CIIP
Professor, Medical Physics
Mayo Clinic, Rochester
Session Co-Chair

Continuing Education Credits:

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